Before you travel with the laptops, it's important to check that your delivery package includes a printed copy of the "Dootronics Welcome Kit" inside an envelope. If your package does not include it yet, then please go to this page, where you will be able to download it and print it.

The Labdoo Aid Social Network provides a set of dashboards to help you manage your dootrips and receive automatic notifications upon new correlated events. Please read the section about the Dootrips System under the general Labdoo Manual to learn more about how the dootrip technology works so you can make the best use of it when carrying out your mini-missions.

Before you travel, you need to know:

• Number of laptops you can carry. Practically all countries accept people carrying 2 laptops without any problem. If you are carrying more than 2 laptops, we recommend that you check the customs rules of the specific country you are traveling to. If you plan on carrying more laptops than what the rules allow you to, distribute them equally among the people who are traveling with you. For instance, if you are carrying 6 laptops and you are traveling with 2 more people, have each person carry 2 laptops.
• Check in the laptops. If you are flying, we recommend you to pack the laptops in the luggage that you will be checking in at the airport (instead of in your carry-on luggage). This way your laptop will travel all the way to the destination without you having to worry about it.
• For a larger number of laptops, bring a dootripper letter. If you need to carry more laptops than what the customs rules allow, you will need to explain that the laptops are not for commercial use but for educational and humanitarian purposes. To do so, we recommend you to print the 'Dootripper letter' which you will find in the Labdoo Toolkit and to take it with you.
• Batteries. Almost all laptop batteries are under 100 Wh and can be transported without any restriction in your checked luggage or in your hand luggage. If your battery wattage is under100 Wh, an approval from the airline is not required. Otherwise, please check the IATA rules at the time of your trip or feel free to pose a question to the Labdoo teams community: https://www.labdoo.org/teams. For the latest information, please visit directly: http://www.iata.org/lithiumbatteries.

---

Figure 1. Lithium batteries you can bring (source: http://www.iata.org/lithiumbatteries).

---

Figure 2. Examples of lithium batteries.

---

Remember to take a good amount of pictures of your trip. Pictures are important to keep the Labdoo platform transparent and open. They are the best way to demonstrate that the donated laptops reach their intended destination. Please make sure that the pictures:

(1) are of good quality.
(2) clearly illustrate the laptops and allow donors to recognize their contributed dootronic.
(3) clearly portray the students using the laptops in their classroom.

Here is an example of a photo album fromarecipient school. The edoovillage where you are bringing the laptops also has its own page and photo album. If you don't know the URL, make sure to ask the manager of your edoovillage project or contact Labdoo at contact@labdoo.org.

Make sure you upload the pictures to the photo album of the edoovillage you are visiting. If you don't have enough rights to upload pictures to the album, ask your edoovillage manager to grant you the necessary rights or send them the pictures so they can upload them for you. You will find all this information in your edoovillage's website. In this page you will find a detailed description of how to upload pictures to your album.

Figure. Good pictures allow donors to recognize (1) their laptop and (2) the students using their laptop at a school.

Here is the check list of things to do once you have deployed the laptops in an edoovillage:

• The following links will redirect you to a “how to start” wiki explaining how to use the Labdoo laptops. Tell the students and the teachers of the school where you are deploying the laptops about these wiki guides. If they don't have access to the Internet, print them (front and back to help save paper) and give them the printed copy.

- English: https://www.labdoo.org/content/how-start-labdoo-laptop
- German: https://www.labdoo.org/de/content/wie-starte-ich-den-computer
- French: http://ftp.labdoo.org/download/documents/french/labdoo-letter-recipient-...
- Spanish: http://ftp.labdoo.org/download/documents/spanish/labdoo-letter-recipient...
- Russian: http://ftp.labdoo.org/download/documents/russian/labdoo-letter-recipient...

• Please ensure that the teachers and the students receive a copy of the 'Dootronics Welcome Package'. If they don't have it yet, remember that you can download it for them from this page.
• It is specially important that you explain the teachers and the students in your edoovillage that they can use the Labdoo Global Support wall to resolve any of their technical questions. This is really necessary to ensure Labdoo can help them solve any question they may have. More information about the LGS program can be found in this page.
• Since some edoovillages do not have access to the Internet, various languages and keyboard layouts are preinstalled and preset. Depending on the language the teachers and the children speak at school, you may want to change the default settings of your laptops. To adjust the language settings, read the instructions from this page.
• The power plugs provided with the laptop may or may not match depending on the type used in the country where your edoovillage is located. If the power plugs do not match, they can be acquired from a local computer store at a very modest price. This table provides a list of standard plugs based on the different countries.
• Labdoo laptops come preloaded with several Open Education Resources (OER) manuals in a large variety of languages that can be found in the folder '/home/labdoo/Public/'.
• On each laptop desktop you will find a folder called 'videos' with a set of video tutorials for users and technicians.
• Each laptop comes with 3 user accounts: 'labdoo', 'student' and 'guest'. For details refer to the how to start guide.
• Often there are local Linux or Ubuntu User Groups (called LoCoteams) in the country of the edoovillages. These communities might help if there are any questions. You can find your nearest Ubuntu LoCoteam by going to this website and selecting your country: http://loco.ubuntu.com/teams/. You can also use Google or any search engine to find and locate them.
• Some of the laptops might come with a Windows system as a guest operating system on a VirtualBox (only if the requirements for a Windows license are fulfilled and if the laptop is powerful enough to host a virtual machine). Search for VirtualBox under the list of applications and, if it is available, you can launch a Windows virtual machine from this application.
• Labdoo.org helpers invested a lot of time and effort to offer you and the children an optimal system. But we are all human and mistakes are unavoidable some times. If you have any suggestions to improve the Labdoo system, please inform us. We would like to know and learn from you. Please provide any feedback that you have by writing to the Labdoo Global Support wall.

The purpose of this packaging method is to make it easy for the traveler to open the package and take out the laptop, then seal it back together when it’s necessary.

Materials required:
laptop and Dootronic Welcome Package
bubble wraps, a thick black marker, wide packaging tape, scissors, scotch tape

Instructions:
1. Power on the laptop to check if it works properly. Remember to shut it down before packaging.
2. Check and make sure all the items (laptop + power adapter + battery) are labeled with the same Labdoo ID numbers.
.
3. Place the Dootronic Welcome Package on top of the laptop.
4. Place 2 layers of bubble wrap underneath the laptop to measure the length needed. Cut enough bubble wrap to fully cover the laptop and leave 5-10 extra centimeters on one side.

5. Use the packaging tape to seal the center and then seal one side to create a bag shape. Make sure you leave enough space for the traveler to take the laptop out of the bag without damaging it.

6. Add the power adapter and repeat step (3) and (4) to make the second bag. This time, seal the opposite side so that all 4 sides of the laptop are covered by bubble wrap. (The inner and outer bags shall have an opening on the opposite side of the laptop.)

7. Wrap a new layer of bubble wrap around the seal side of the laptop twice, cut it off, tape the end and label the edge as "cut-line" so, when someone needs to open the bag, it can be easily taped back and the same bubble wrap packaging can be reused.

8. Label the top of the package with the Laptop ID number.

Packaging the laptop Battery
9. If the laptop has a battery, remember to pack the battery separately. Many airlines require the batteries to be carried onto the airplane instead of being shipped with the laptops in the checked luggage. Please remember to label the battery with the Labdoo ID number as well.

10. Use the scotch tape or any easy-to-remove tape to secure the battery on the side of the laptop so the traveler can easily separate it from the laptop (in case the traveler does not have a knife or scissors) and carry it with them if needed.

Thank for being part of the Labdoo team and for looking after one another so the Labdoo experience can be very pleasant to everyone!

Here’s a step-by-step guide to printing a shipping label online using the USPS (United States Postal Service) website:

Step 1: Go to the USPS Website
1. Open your web browser and visit the USPS website: www.usps.com.

Step 2: Log In or Create an Account
1. Click on the “Sign In” button at the top-right corner of the page.
2. Enter your username and password.
• If you don’t have an account, click “Sign Up Now” and fill in the required information to create one.

Step 3: Navigate to “Click-N-Ship”
1. On the homepage, hover over “Quick Tools” and click on “Click-N-Ship” from the dropdown menu.
• Alternatively, go directly to Click-N-Ship.

Step 4: Enter Package Details
1. Input the “From” Address (your address) and “To” Address (recipient’s address).
2. Select the package type: Flat Rate, Priority Mail, or Custom Package.
3. Enter the weight and dimensions of the package (if applicable).
4. Choose the shipping date.

Step 5: Choose a Shipping Service
1. Review the available USPS shipping options (e.g., Priority Mail, Priority Mail Express).
2. Select the option that suits your delivery needs and budget.

Step 6: Add Extras (Optional)
1. Select additional services such as insurance, tracking, or signature confirmation.
2. Confirm any surcharges or additional fees.

Step 7: Pay for the Shipping Label
1. Review the details of your shipment for accuracy.
2. Click “Add to Cart” and proceed to checkout.
3. Enter your payment information (credit/debit card, PayPal, etc.) and complete the purchase.

Step 8: Print Your Shipping Label
1. After payment, you’ll see an option to download or print the label.
2. Click “Print Label” to open the label in a PDF viewer.
3. Use a printer with standard 8.5”x11” paper or adhesive label paper to print.
• Cut the label if necessary and attach it to your package securely using clear tape.

Step 9: Prepare the Package for Shipping
1. Ensure the package is properly sealed.
2. Affix the shipping label securely, ensuring the barcode is visible and not wrinkled.

Step 10: Drop Off or Schedule Pickup
1. Take the package to your nearest USPS location or place it in a USPS drop box.
2. Alternatively, schedule a free USPS pickup on the website under the “Pickup” section.