When you carry a laptop sanitation workshop, it's a good practice to organize your own workflow to ensure there is a proper coordination of the various tasks among your team members. While there are many different ways to do this and you can certainly be creative, here is a sample sanitation workshop template that you can use as a reference.
Sample Meeting Agenda
(Prepare to reserve between 2-3 hours to efficiently carry out a successful workshop.)
* Welcome and Sign-in - 15 mins
* Short Presentation and Status update - 15 to 30 mins (optional)
* Divide volunteers into groups to work on different tasks - one hour
* Clean up and Feedback - 15 mins.
Sign-in
Although there's no foreseeable danger involved for sanitizing laptops, and Labdoo, as a registered nonprofit, is protected by the laws, we still recommend you to have your volunteers sign a waiver form to release liability in order to avoid unnecessary disputes during or after the event.
Presentation
It is nice to remind our volunteers about Labdoo's mission and share the results of their hard works. Here's a few nice resources
About Labdoo Page https://www.labdoo.org/content/about-labdoo
Labdoo Facebook Page http://www.facebook.org/Labdoo
It is also important to encourage a new Labdooer to sign up a Labdoo User Account so he/she will be able to access all assistance listed at the Get Started page.
Divide the workshop into mini tasks
It is recommended to divide the working area into different stations based on number of attended volunteers and their skill level.
Please find possible mini tasks your volunteers can take during the workshop at the "Workshop Mini Tasks" page
We are keen to hear how you organize your events in order to build a better wiki knowledge and share with everyone. Please kindly share your experience by going to Team Wiki and Translations and click on start conversaion at the side menu, so we can incorporate your input into the current flow. Thank you.
Depending on the region where you are, some Labdoo hubs like to distribute a waiver to the volunteers attending their sanitation workshops. Feel free to use this as a sample.
Volunteer, ___________________________, AKA (The Volunteer), email:_________________________ & Organization, Labdoo , AKA (The Organization), located at 92 Corporate Park, Ste. C303, Irvine, CA92606
I, the above listed Volunteer, desire to work as a volunteer for the Organization and I hereby voluntarily, execute this Volunteer Waiver under the following terms:
I, the Volunteer, release and forever discharge and hold harmless the Organization, its successors, and assigns from any and all liability, claims, and demands of whatever kind or nature, either in law or in equity, which arise or may hereafter arise from my volunteer work with the Organization.
I understand that this Waiver discharges the Organization from any liability or claim that I, the Volunteer, may have against the Organization with respect to bodily injury, personal injury, illness, death, or property damage that may result from my participation on the Organization’s activities. I also fully understand that the Organization does not assume any responsibility for or obligation to provide financial assistance or other assistance, including but not limited to medical, health or disability insurance, in the event of injury, illness, death or property damage.
I, the Volunteer, understand that I expressly waive any such claim for compensation or liability on the part of the Organization beyond what may be offered freely by the representative of the Organization in the event of such injury or medical expense.
I grant unto the Organization all right, title, and interest in any and all photographic images and video or audio recordings that are made by the Organization during my work with the Organization, including, but not limited to, any royalties, proceeds, or other benefits that are derived from such photographs or recordings.
I acknowledge that the Organization has not arranged and does not carry any insurance of any kind for my benefit. I represent that, to my knowledge, I am in good health and suffer no physical impairment that would or should prevent my participation in Volunteer Activities.
I also understand that this document is a contract which grants certain rights to and eliminates the liability of the Organization.
|
___________________________________________ Print Name & Signature of the Volunteer (or Parent/Legal Guardian if the Volunteer is under 18) |
_______________________ Date |
I am of legal age and am freely signing this agreement. I have read this form and understand that by signing this form, I am giving up legal rights and remedies.
It is sometimes difficult to keep all attendees feel involved during the workshop, therefore, we prepare this possible mini-tasks list to help you get started. Please feel free to adjust according to the number of your attendees and their skill level. If the members are not technically strong, you can always contact us for help on "Installation and Repair" tasks after laptops are done with cleaning and tagging. We can help connect you with other technical hubs which you can send the laptops for future works.
A good preparation before the workshop is very important for carrying a successful workshop. Please be sure all the necessary supplies are available ahead of time. It is a good idea to have a box to keep all the supplies to bring to the workshop and periodically refill the box when supply is low.
We also find it is useful to color-code each laptop depends on the laptop's progress in the sanitation workshop. This gives flexibility and visibility on the laptop status especially when there are a lot of laptops to work on.
Here's a sample color-code we use:
White- passed inspection
Blue- has been tagged with Labdoo ID number
Yellow - data has been erased
Green- Labdoo image has been installed (We normally change language setting and do the final inspections after an edoovillage has been assigned to the laptop)
Red - the laptop is broken.
Station 1: Laptop Inspection
Station 2. Tagging laptops
Station 3. Software Installation
Station 4: Laptop Repair Team
Station 5: Final Inspection, Cleaning and Packaging
Before sending out the laptop to the Edoovillage, it is important to ensure that it is clean and has the latest software properly installed. Please check every single item in the following checklist to verify that your laptops have been thoroughly sanitized.
Labdoo ID #___________________________
1. Make sure all parts are properly labeled with the same Labdoo ID number (back of the laptop, battery, power adapter, and other external accessories if included)
2. Clean up the laptop surface and keyboard thoroughly with rubbing alcohol. Take notes on any defects or limitations (eg. missing keys, no battery ...) and record them at www.labdoo.org later
___________________________________________________________________________
___________________________________________________________________________
3. Turn on the laptop and log in with userid "labdoo", password "labdooadmin"
4. Check to see if the wifi is working (If it fails to work, check to see if there's an external wifi switch on the laptop or if the language setting is defaulted to "German keyboard, which is different from "English keyboard" )
5. Open the Internet Browser and go to www.labdoo.org (To test the Internet connection)
6. Play a video from Youtube to make sure the video and sound can be played properly.
7. Update the software by opening a terminal window and typing in:
sudo apt update (You will be asked to enter password, enter "labdooadmin")
sudo apt upgrade (Answer "yes" to confirm installation)
8. Change the Language to the proper edoovillage language setting:______________________________________
Some hubs use this template to collect monthly feedback from their team members. Feel free to use it too.
Labdoo monthly meetup feedback form:
Date:
1) What were your main takeaways from today’s meeting?
_____________________________________________________
_____________________________________________________
_____________________________________________________
2) How can you apply what you learned today for your team?
_____________________________________________________
_____________________________________________________
_____________________________________________________
3) If you could change today’s meeting, what would you have done differently to make it more useful to you and your team?
_____________________________________________________
_____________________________________________________
_____________________________________________________