Information for All Hubs
Let's start describing some of the activities you will be able to carry within your own Labdoo hub. Some activities may require technical experience, for example, hosting a sanitation workshop, but most activities rely on organization and leadership skill.
As part of a Hub you can choose to do any of the following activities. A best practice is to start with "outreach" and "collect and tag laptops" first, and then progressively increase as you gain experience. In any case, you decide which activities you can carry out depending on your resources, preferences and availability.
- Outreach your community. Let people know about the digital divide and eWaste problems, and mobilize people to help the Labdoo cause.
- Collect and tag laptops. Collect unused laptops from your local community and maintain your own laptop inventory.
- Sanitation workshops. Get together with friends and members of your hub, sanitize unused laptops, install Ubuntu and the education software, and package dootronics ready to go on a new mini-mission.
- Dootrips. Organize your own dootrips by mobilizing travelers in your own area.
- Create edoovillages. Identify schools that need laptops and set up new edoovillage projects with them.
- Recycle Laptops. Recycle laptops that no longer work and help reduce eWaste.
Tools That You Receive When Creating a Labdoo Hub
These are some of the tools you receive when you create your own hub:
- Your own hub page. This page provides information (such as the location of your hub) to help donors know where they can bring their unused dootronics. From this page, you can also manage your own inventory of dootronics and edoovillages.
- Photo album. Every hub has its own photo album where hub managers can upload pictures of their own Labdoo activities. To access the album, click on the "Go to photo album" button found in the hub page.
- Additional user rights. As a hub manager, your user account will be given additional management rights within the Labdoo platform, such as the rights to edit your hub information or the rights to create your own edoovillages.
- Tools to help organize your own outreaching activities. These tools include brochures, flyers, posters, email templates, etc. to help you initiate and manage your own campaigns to mobilize unused laptops and contributions from volunteers near your area. These tools include also the capability to create your own regional Labdoo newsletter and organize local events.
- Additional management tools. For instance, as a hub manager you will be able to set regional triggers to automatically receive notification emails upon certain Labdoo actions happening near your area (such as laptop tagging activities or registration of new trips near your area).
Figure. Every hub has its own page to help outreach the local community and manage its own inventory. Each page has access to open data including the list of dootronics, edoovillages, and progress metrics.
How to Use Your Hub Tools
For a detailed description on how to use the hub tools inside the Labdoo platform, please read the section "About hubs" in the book "The Labdoo Social Network - How It Works".
Sample Sanitation Workshop
When you carry a laptop sanitation workshop, it's a good practice to organize your own workflow to ensure there is a proper coordination of the various tasks among your team members. While there are many different ways to do this and you can certainly be creative, here is a sample sanitation workshop template that you can use as a reference.
Sample Meeting Agenda
(Prepare to reserve between 2-3 hours to efficiently carry out a successful workshop.)
* Welcome and Sign-in - 15 mins
* Short Presentation and Status update - 15 to 30 mins (optional)
* Divide volunteers into groups to work on different tasks - one hour
* Clean up and Feedback - 15 mins.
Sign-in
Although there's no foreseeable danger involved for sanitizing laptops, and Labdoo, as a registered nonprofit, is protected by the laws, we still recommend you to have your volunteers sign a waiver form to release liability in order to avoid unnecessary disputes during or after the event.
Presentation
It is nice to remind our volunteers about Labdoo's mission and share the results of their hard works. Here's a few nice resources
About Labdoo Page https://www.labdoo.org/content/about-labdoo
Labdoo Facebook Page http://www.facebook.org/Labdoo
It is also important to encourage a new Labdooer to sign up a Labdoo User Account so he/she will be able to access all assistance listed at the Get Started page.
Divide the workshop into mini tasks
It is recommended to divide the working area into different stations based on number of attended volunteers and their skill level.
Please find possible mini tasks your volunteers can take during the workshop at the "Workshop Mini Tasks" page
We are keen to hear how you organize your events in order to build a better wiki knowledge and share with everyone. Please kindly share your experience by going to Team Wiki and Translations and click on start conversaion at the side menu, so we can incorporate your input into the current flow. Thank you.
Workshop Mini Tasks
It is sometimes difficult to keep all attendees feel involved during the workshop, therefore, we prepare this possible mini-tasks list to help you get started. Please feel free to adjust according to the number of your attendees and their skill level. If the members are not technically strong, you can always contact us for help on "Installation and Repair" tasks after laptops are done with cleaning and tagging. We can help connect you with other technical hubs which you can send the laptops for future works.
A good preparation before the workshop is very important for carrying a successful workshop. Please be sure all the necessary supplies are available ahead of time. It is a good idea to have a box to keep all the supplies to bring to the workshop and periodically refill the box when supply is low.
We also find it is useful to color-code each laptop depends on the laptop's progress in the sanitation workshop. This gives flexibility and visibility on the laptop status especially when there are a lot of laptops to work on.
Here's a sample color-code we use:
White- passed inspection
Blue- has been tagged with Labdoo ID number
Yellow - data has been erased
Green- Labdoo image has been installed (We normally change language setting and do the final inspections after an edoovillage has been assigned to the laptop)
Red - the laptop is broken.
Station 1: Laptop Inspection
1. Matching the laptop with its power adaptor. If the laptop does not come with a power adaptor, use the universal power adaptor to check if the laptop can be power on.
2. Make sure the laptop can be power on normally.
3. If it is a defect laptop, add a red sticker with a note specified the problem (eg. cannot be power on or broken screen), and send it to the Repair Team
Station 2. Tagging laptops
Blank Labdoo Label Sheet (you can find the link HERE), scissors, clear tapes, pens
1. Follow the Laptop Tagging procedure to tag the laptop. ( https://www.labdoo.org/content/tagging-laptop-labdoo-id-number )
2. Make sure both power adapter and laptop are tagged with the same number. If the laptop comes with a battery, please label the battery too since the battery may need to be carried separately from the laptop during the trip.
3. Add a blue sticker on the laptop.
Station 3. Software Installation
The Labtix CDs/USBs, Most current Labdoo Images (https://www.labdoo.org/content/preparation-fast-installation-methods)
It is recommended to separate Data Erasing and Software installation into two different meetings since erasing data is very time consuming (30 mins. - 1 hour)
1. Use Labtix to erase data. The instructions can be found Here. Apply a yellow sticker after data erasing.
2. Follow the Sanitation Guide for software installation
https://www.labdoo.org/content/sanitation-guide-fast-restoration-method-...
3. Add a green sticker after installation. If the laptop fails to be installed, add a red sticker with a note specified the problem and send it to the Repair Team for further investigation.
Station 4: Laptop Repair Team
Since the Repair Team needs to be experienced volunteers, we expect each member comes with his/her basic toolkit - a universal power supply, screwdrivers for laptops, Labtix and Labdoo Image HD
What is also needed - small sealable bags for spare parts, extra memory and hard drives removed from broken laptops
1. Debug and fix the problems
2. If the laptop cannot be fixed, label the laptop with "ready to be recycled" and save its power adapter, hard drive, and memory as spare parts.
Station 5: Final Inspection, Cleaning and Packaging
Cleaning kit (some soft clothes, a small bottle of 91% rubbing alcohol, a box of cotton swabs)
1. Check laptop condition based on the "Laptop Check List".
2. Use the cleaning kit to carefully clean the laptops, both inside and outside. Please constantly reminding your volunteers that this is one of the most important task in the Labdoo donation laptops since we hope the laptop recipients feel our love and care.
3. Bubblewrap the laptop and include the dootrip package in the laptop bag.
Laptop Inspection CheckList
Before sending out the laptop to the Edoovillage, it is important to ensure that it is clean and has the latest software properly installed. Please check every single item in the following checklist to verify that your laptops have been thoroughly sanitized.
Labdoo ID #___________________________
1. Make sure all parts are properly labeled with the same Labdoo ID number (back of the laptop, battery, power adapter, and other external accessories if included)
2. Clean up the laptop surface and keyboard thoroughly with rubbing alcohol. Take notes on any defects or limitations (eg. missing keys, no battery ...) and record them at www.labdoo.org later
___________________________________________________________________________
___________________________________________________________________________
3. Turn on the laptop and log in with userid "labdoo", password "labdooadmin"
4. Check to see if the wifi is working (If it fails to work, check to see if there's an external wifi switch on the laptop or if the language setting is defaulted to "German keyboard, which is different from "English keyboard" )
5. Open the Internet Browser and go to www.labdoo.org (To test the Internet connection)
6. Play a video from Youtube to make sure the video and sound can be played properly.
7. Update the software by opening a terminal window and typing in:
sudo apt update (You will be asked to enter password, enter "labdooadmin")
sudo apt upgrade (Answer "yes" to confirm installation)
8. Change the Language to the proper edoovillage language setting:______________________________________
Workshop Feedback Form
Some hubs use this template to collect monthly feedback from their team members. Feel free to use it too.
Labdoo monthly meetup feedback form:
Date:
1) What were your main takeaways from today’s meeting?
_____________________________________________________
_____________________________________________________
_____________________________________________________
2) How can you apply what you learned today for your team?
_____________________________________________________
_____________________________________________________
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3) If you could change today’s meeting, what would you have done differently to make it more useful to you and your team?
_____________________________________________________
_____________________________________________________
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