There are two main operations you can do on a laptop: you can "tag" it or you can "update" it. Each of these two operations are described next.

Tagging a laptop:

• To tag a laptop, click on the "Dootronics" menu that you will find on the top of this page and then click on the option "Tag it!". (Make sure you are logged into your Labdoo account to be able to access this page). Fill in the form with as much information about the laptop as you can, and click on "Save". If you are tagging the laptop on behalf of someone else, you can fill in the field "Additional notification emails" with that person's email address so that he/she can get email updates every time the laptop changes its state as it makes its progress to a destination school.
• After saving the form, it is very important to click on the link "Print tags", this will bring up a new screen with the tags. Print the tags and don't forget to attach them to the laptop to make sure the laptop can be properly traced as it makes progress to a needy school.
• Note: printing multiple tags. If you need to print multiple tags, you can generate a URL as shown in this note: https://platform.labdoo.org/comment/1992#comment-1992

Updating a laptop:

• To update the state of the laptop, go to that laptop page and click on "Edit". Update the "Status" field and click on "Save". Remember that to go to a laptop page, you can use the URL: https://platform.labdoo.org/laptop/LABDOO_ID. For instance, to go to laptop 000002280, use this URL https://platform.labdoo.org/laptop/000002280.
• (Optional) If you receive your dootronics from a donor like an organization or a company and would like to remember which laptops were donated by which groups of donors, you can follow the suggestion explained in this page.

Figure. To tag a laptop, go to 'Dootronics' and click on the menu option 'Tag it!'.

Figure. Example of tagging procedure.

Dootronics provide the features of revision control and cloning to help you efficiently manage them. Here is what these features do:

• Revision control. This feature allows you to keep a complete record of all the modifications made on a dootronic. This has two purposes: (1) it allows everyone to know the history of that laptop (what states it has gone through, which places it has been, etc.) and (2) it allows you to undo any changes that were introduced by mistake.
• Cloning. This feature allows you to create a copy of the dootronic. This is useful to help you save time when you are tagging multiple laptops that have identical specifications.

Figure. Click on the tabs 'Revisions' or 'Clone content' to see the list of revisions or to make a copy of a dootronic.

Often we need to allow other users to edit a dootronic that we are managing, so they can help update the status of the dootronic as it makes progress to a school. To allow another user to edit a dootronic that we manage, do as follows:

• Go to the dootronic page and click on the "Edit" tab.
• Click on the "Additional information" tab.
• Fill in the field "Additional editors" with the user name of the person that you want to give edit rights on this dootronic. Click on the "Save" button at the end and you are done.

Figure. Allowing other users to edit our dootronics.

Any of the following conditions will allow a user to edit a dootronic:

• The 'Manager' field in the dootronic is assigned to the user.
• The laptop was originally tagged under the user's account.
• The user is in the list of 'Additional editors' of the dootronic.
• The user is managing a hub that's part of the 'Source hub' list of the dootronic.
• The user is managing the edoovillage assigned to the dootronic under its field 'Edoovillage destination' (only for states S3 or above).

If you need to edit the status of a dootronic but do not satisfy any of the above conditions, please contact labdoo at contact@labdoo.org.

Labdoo is a humanitarian project, its goal is to help spread education as much as possible by delivering laptops loaded with educational content. To do so, it relies on contributions made by many people around the world, both in terms of physical laptops donated and a very large number of collective hours dedicated by many volunteers (people who collect unused laptops, sanitize them, travel with them or simply tell the Labdoo story). It is really important that such generous contributions be matched with a platform that is accurate and reflects the most up to date information because all the people that are involved in each mini-mission deserve to know the latest news about that effort and because without updated information it's difficult to make efficient decisions.

So how do we keep the information in the Labdoo platform most up-to-date to ensure transparency and agility? The answer is: via your frequent updates. For instance, every time a laptop is delivered at a school, the database needs to be updated (by both uploading new pictures and changing the state to "S4: Deployed and being used") as soon as possible so that donors and all volunteers that were part of that mini-mission get to know of the success of their work. But not only that, every time a new action is performed that involves a change in the state of any of the Labdoo objects (dootronics, dootrips, edoovillages, or hubs) it is very important that we update such information inside the Labdoo platform as soon as possible so as to keep the system most up-to-date.

Keep in mind that it took many people's collective effort to bring a laptop to a school (hours to collect, sanitize and deliver a laptop) and updating the database is only a few minutes of work. You have been really good at doing that already, but we just wanted to remind you of the importance of the work you do when you provide your timely updates on the platform. Thank you for keeping up the good work and for helping to make Labdoo a sustainable, fun and effective tool to spread education!

Sometimes it is useful to attach a keyword or tag to a dootronic so that it's easy for you to find that dootronic. For instance, imagine that you are receiving 4 dootronic contributions from an organization named "Cool Organization" and would like to make it easy for you to find them all in one shot. You can achieve this with just two simple steps:

• When you tag a laptop, under the field "Additional Information" => "Additional notes", type the word "Contribution made by 'Cool Organization'" or something similar (in your own language). Do this for all dootronics contributed by the 'Cool Organization'.
• When doing a search, you can now quickly find all the dootronics contributed by the 'Cool Organization' in two different ways:
  • From the dootronics dashboard typing in the 'Free-Text Search' field the words 'Cool Organization': https://www.labdoo.org/content/dootronics-dashboard
  • From the Global Inventory dashboard typing in the 'Search' field the words 'Cool Organization': https://www.labdoo.org/map?type%5B%5D=laptop

1. For Dootronic Contributors:

'Pick me up' is a feature designed to make the process of contributing dootronics (laptops, tablets, etc.) to the Labdoo project as easy as possible. The idea is simple: do you have a dootronic at home that you no longer use but you are so busy that you cannot afford to spend much time on making your contribution? Then follow these very simple steps, which should take only a few minutes of your time:

1. Tag your contributed dootronic first. You can do this as usual, by clicking on the menu option 'Dootronics' and then the sub-option 'Tag it!'. Then fill in the form providing information about your dootronic and click on 'Save'. This process should take no more than 5 minutes.
2. Click on the 'Print tags' link. On your newly created dootronic page, you will see an icon and a link 'Print tags', click on it. This will show you the labels and QR codes associated with your dootronic. Print them and attach them to your dootronic. This should take another 5 minutes approximately.
3. Now click on the 'Pick me up' link and you are done! By clicking on the 'Pick me up' link, you are telling the Labdoo community that your laptop can be picked up from its current location. These 'pick me up' marks are periodically read by Labdoo hub volunteers. You should expect someone from a nearby hub to reach out to you and come pick up your contributed dootronic. This step should take, well, about the time it takes to 'click' on a link... so about one second!

The 'Pick me up' button allows people to contribute their dootronics even if they don't have the time to drop them to their nearest Labdoo hub. Many of us are often busy in our daily activities, but through features like the "pick me up" button, there is now practically no excuse for not contributing your unused laptops and education devices to a needy school :).

As ususal, if you have any feedback on how to improve this and other Labdoo features, share it via the 'Software Development Team'.

Figure. Once you've tagged a dootronic, click on 'Pick me up' if you'd like some volunteer from a nearby Labdoo hub to pick up your dootronic.

2. For Hub Labdooers:

If you belong to a hub, you can check the list of dootronics near your area that are marked as 'pick me up' by going to the menu item 'Dootronics' and then clicking on 'View'. This will take you to the dootronics global dashboard. Now click on the button 'Fields' and select the 'Pick me up' option. This will add a column with the status of the 'Pick me up' flag for each dootronic. Click on the top header of that column to order them according to the value of this flag and you will see all the dootronics that are marked with a value of 'yes' for those that are ready to be picked up. Remember that you can also narrow down your search by selecting the country option.

There is also a cool feature to automatically receive email notifications upon any pick up activity near your area. Please read this other page to activate your trigger notifications.